For our regular groups

Your sessions sit in the Hub’s booking calendar. That stops casual hirers double-booking your time, and it is what your invoice is worked out from. This page is how you keep it right.

How it works

  • Your regular pattern goes in once. Your day, your time, for the term or season. We email you the dates that are booked, and any that are not and why.
  • If you can’t make a session, tell us with the form below. Please give us at least 24 hours’ notice. Sent from your group’s own link, the session comes out of the calendar straight away, you get an email saying so, and it shows on your invoice as cancelled, at no charge.
  • Less notice than that, or no link to hand? Still tell us. It goes to one of us to sort out.
  • Extra session, a change of day or time, or your next term? Same form. Nothing changes until we confirm it back to you.
  • A new group looking for a regular time? Same form again. Tell us the days and times you are after and we will come back to you.

That’s the whole deal. The calendar is the record and your invoice comes from it, so the earlier you tell us, the more accurate both stay.

Tell us about a change

Regulars — session change

Open this page from your group’s own link if you have it: that is how we know a request is from your group. No link yet? Ask us for it, or send the form anyway and one of us will look at it. Rather email us? That still works. The form is quicker for both of us.